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Secure Office Relocation

Certified, compliant relocation of IT assets.

We provide end-to-end office relocation services that protect sensitive data, ensure compliance, and minimise disruption. Our SC-cleared team securely handles equipment, networks, and devices, with full tracking, documentation, and optional disposal or reuse of redundant assets.

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    What We Relocate

    We securely move and manage all IT-related assets during office relocations.

    • Computers & Monitors
    • Servers & Networking
    • Printers & Peripherals
    • Furniture & Filing

    Secure, Sustainable, and Compliant Asset Removal

    Office relocations require more than moving desks — they demand careful handling of IT equipment, protection of sensitive data, and full compliance with regulatory standards. Concept Management has extensive experience delivering secure relocations, decommissioning, and IT disposal for organisations of all sizes. Our SC-cleared team ensures equipment is planned, tracked, transported, and recommissioned smoothly — with complete documentation and compliance assurance.

    Relocation Planning & Secure Transport

    We audit your IT estate, create a detailed move plan, and securely transport equipment using anti-static packing and GPS-tracked vehicles. At your new site, assets are reinstalled and tested for seamless continuity.

     

    Decommissioning & Data Security

    Redundant devices are securely wiped or destroyed, with WEEE-compliant recycling or reuse options. All hard drives are processed to ISO and NCSC standards, with certification provided.

     

    Tailored, Scalable Solutions

    From SMEs to multi-floor organisations, our relocations are designed around your needs — including overnight moves, phased rollouts, or weekend transitions to minimise disruption.

    How To Ensure Secure Office Relocation When Using Multiple Suppliers

    Office moves are typically handled by a removals contractor for furniture and general equipment, with a separate IT disposal provider engaged afterwards for redundant hardware. The interval between the two is where accountability for data-bearing assets is most often lost. Equipment leaves the original site without an itemised record, and reconciling what relocated against what was retired falls to the client by default. Removal contractors are not generally certified to ISO 27001, do not screen personnel to BS 7858, and cannot issue destruction certification against individual serial numbers. Whilst IT disposal providers do not usually transport and reinstall working equipment. Concept Management delivers both scopes. Equipment that relocates and equipment that is retired are handled by the same team, under the same chain of custody, and documented in a single record.  

    What does a secure office relocation cover?

    An audit of your IT estate before anything is moved, planning and sequencing around your operating requirements, packing and transport, reinstallation and testing at the destination, and processing of equipment that is not relocating. Furniture and filing are covered alongside IT hardware.

     

    What happens to equipment we are not taking?

    It is processed during the same project. Drives are erased to NCSC-approved standards or destroyed to BS EN 15713, hardware is recycled under WEEE.

     

    How is relocated equipment tracked?

    Every device is recorded by serial number, make and model during the initial audit, then categorised as relocating, retiring, or required operational on day one. That register accompanies the project, custody is documented at each handover point, and arrivals can be checked against it at the destination.

     

    Who handles our equipment?

    SC-cleared personnel, screened for work involving sensitive assets, operating GPS-tracked vehicles and IT hardware is packed with anti-static protection. Management systems are certified to ISO 9001, ISO 14001 and ISO 27001, and our full accreditation library is published on our website for review before booking.

     

    Can the move take place outside working hours?

    Yes. Overnight relocations, weekend transitions and phased departmental rollouts are all supported. Multi-floor sites are commonly moved in stages, sequenced so that departments continuing to operate are unaffected by those in transit.

     

    What about lease-end projects?

    Most relocations are driven by lease expiry, which imposes a fixed handover date and a landlord inspection. Equipment remaining after handover becomes a dilapidation issue and an access issue. Retiring redundant hardware within the relocation leaves the original premises clear on the handover date, with no data-bearing equipment left in a building you no longer control.

     

    How are paper records and filing managed?

    Furniture and filing are relocated alongside IT equipment, and confidential paper is handled under the same controls. Relocation is frequently the only occasion on which archive storage is emptied, which is when stored personnel and client records are most exposed.

     

    What documentation is issued?

    The asset register, transport records, confirmation of equipment reinstalled and tested, certification for all items erased or destroyed, and WEEE and carbon reporting for recycled hardware. Relocated and retired equipment appear in the same record.

    Accreditations

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    We collect nationwide and work with companies of all sizes, from SMEs to large public sector bodies.
    📞 Call us: 01204 363184

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